Reminder About Data Storage Policies for JHSPH eLearning Sites

September 10, 2009 | 1 Minute Read

At the start of each academic year, there are usually questions about the length of time which files in the Online Library or student submissions to the Drop Box and other eLearning tools are kept. The CTLT's data storage policy is as follows:

• Files in the Online Library are kept for three academic years. Therefore, a file in an Online Library for a course which was offered in March, 2006, is deleted from CoursePlus on June 1, 2009, at the start of the new academic year. A file in an Online Library for a course which was offered in September, 2008, will not be deleted from CoursePlus until June 1, 2011.
• Files submitted to a Drop Box are kept for two academic years. Therefore, student submissions to a Drop Box for a course which was offered in March, 2006, will be deleted from CoursePlus on June 1, 2008, at the start of the new academic year. Student submissions to a Drop Box for a course which was offered in September, 2008, will not be deleted from CoursePlus until June 1, 2010.
• LiveTalk archives are kept until the next offering of the course.
• Data collected and stored in a database, which covers all non-file-based data in CoursePlus and online courses, is kept for five years, after which time it may be permanently archived.